Reason Space

Privacy Notice

How Reason Space collects, uses, and retains personal data from website visitors and enquiry contacts.

Data controller

Reason Space, 2-15-1 Konan, Minato-ku, Tokyo 108-6028, is the controller for personal data collected through reasonspace.digital and related enquiry channels. Contact: hello@reasonspace.digital, telephone +81 3-6717-4300.

Data we collect

  • Enquiry forms: name, email, optional engagement interest, and message content.
  • Technical logs: IP address, browser type, and pages visited, where our hosting records them.
  • Cookies: as described in our Cookie Notice, if you allow non-essential cookies.

We do not ask for passwords, payment card numbers, or special-category data through the website form. Please do not include sensitive personal information about employees in free-text messages unless necessary for scoping and you have authority to share it.

We process enquiry data to respond to your request and, where appropriate, to prepare engagement proposals. We process technical logs to secure and operate the site. Where consent is required for analytics cookies, we rely on your choice in the cookie banner.

Retention

Enquiry correspondence is retained for up to twenty-four months after the last meaningful contact, unless a longer period is required for an active engagement, legal claim, or accounting obligation. Server logs are retained according to our host’s standard cycles, typically no longer than ninety days unless needed for security investigation.

Sharing

We use hosting and email providers who process data on our instructions. We do not sell personal data. We may disclose information if required by Japanese law or lawful authority request.

International transfers

Our primary operations are in Japan. If a processor stores data outside Japan, we take steps consistent with applicable requirements, including contractual safeguards where appropriate.

Your rights

Depending on applicable law, you may request access, correction, deletion, or restriction of your personal data, and you may object to certain processing. To exercise rights, email hello@reasonspace.digital. You may also lodge a complaint with a competent data protection authority where available.

Children

The site is directed at organisational decision-makers and is not intended for children.

Changes

We may update this notice by posting a revised version here. Material changes will be reflected by an updated page date where practical.